The importance of Data Security

20 Feb 2024 Helpful Tips

data security 

In a world dominated by technology, dealerships and even business’ in general are increasingly relying on Dealer Management Systems (DMS) to both streamline operations and enhance productivity. However, amidst the range of features and functionalities offered by different DMS options, it is crucial not to overlook the importance of data security. The confidentiality of your customer’s sensitive information should be at the front line of your decision-making process when selecting a DMS.

The importance of Data Security

As technology evolves, so do the threats to data security. Cybersecurity breaches, and data leaks have become more sophisticated, posing a significant risk to businesses of all sizes. Consequently, organisations must be proactive in implementing robust security measures to safeguard the valuable data your DMS holds.

Protecting Confidentiality

One of the primary reasons Automotive dealers invest in a DMS is to manage and organise sensitive information effectively. However, without adequate security measures, this sensitive data is vulnerable to unauthorised access. A reliable DMS like EasyCars is hosted by Microsoft Azure, the world's most trusted cloud solution, Furthermore, access controls and user permissions are necessary components of data security. A DMS should allow organisations to define who can access specific documents, folders, or features. By implementing a granular access control system, businesses can restrict access to confidential information only to authorised personnel, reducing the risk of internal data breaches.

Ensuring Data Privacy

Data privacy is crucial for maintaining the accuracy and reliability of information within a DMS. Any unauthorised alterations or manipulations can have severe consequences, leading to decision-making based on inaccurate data. A robust DMS should implement version control and audit trails, allowing organisations to track changes made to documents over time. Additionally, the DMS should offer features like digital signatures and timestamps to verify the authenticity of documents. These measures play a pivotal role in maintaining the integrity of documents and assuring users that the information they are accessing has not been tampered with.

Availability in the Face of Threats

Threats to data availability come in various forms, including system failures, cyberattacks, or natural disasters. A reliable DMS should include backup and disaster recovery systems to ensure that even in the face of difficulty, you can quickly recover and access all critical information. Regular backups, stored in secure offsite locations, provide a safety net against data loss due to unexpected events. Further, cloud-based management systems, like EasyCars, are ideal and preferred for a variety of reasons, for example: Cloud service providers handle maintenance and updates, security features, and can be accessed anywhere, anytime.

Government Compliance

Government compliance should be your top consideration when choosing a DMS. In the automotive industry, you’re subject to specific legal requirements governing the handling and storage of sensitive information. You also must consistently produce forms and contracts, EasyCars provides every form and contract for every state and ensures each and every form is updated as government compliance is ever-changing. Your DMS must align with these regulations not only to help you avoid legal repercussions but also instils trust among your customers. Data security is not a feature to be taken lightly—it is the foundation upon which your entire dealership should be built. By prioritising confidentiality, integrity, and availability, you can confidently choose a Dealer management system that not only streamlines your everyday process’ but also assists with building trust and rapport.

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Taylor Mendonca
Written By
Taylor Mendonça
Content Specialist
Taylor is our inhouse content specialist at EasyCars. Taylor specialises in Automotive Industry writing, creating pieces on a vast range of topics like tips, opinion pieces and well researched industry trends. 

About EasyCars,

EasyCars by Jeal is an Australian, web-based, dealer management system that automates the buying and selling of motor vehicles. Using the latest technologies, EasyCars removes frustrations experienced at the dealership and opens your doors for greater growth.

EasyCars features include Simple Stock Management, Automated Advertising, Integrated Accounting, Government Compliance, Business Reporting, Facebook Automotive Inventory Ads, Reviews Management, Dealership Websites and more.

To learn more about EasyCars Dealer Management System or to arrange a no-obligation free demo, contact us today on 1300 473 744 or submit the form below.

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